Producing successful meetings is our business!

Compass Meeting Planning provides comprehensive meetings, conventions, and trade show management and for non-profit associations and corporations — ranging from 100 to 2,500 attendees.

A Results-Oriented Approach

It is important that Compass Meeting Planning learn about your organization, mission, objectives, and the unique characteristics of your meeting to create a strategic road map that ensures we provide tailored, first-class service to help achieve measurable goals and outcomes.


We provide full-service meeting planning and management for domestic and international meetings and trade shows. Starting with a discovery meeting to understand your strategic and financial meeting goals and your budget. We conduct comprehensive hotel search, sourcing, venue comparative analysis and savvy contract negotiation aimed providing you with the best overall value and cost savings to increase your event’s bottom line.

We can source your trade show services company and manage the entire process including creation of the Call for Exhibits and also sell exhibit booth space and sponsorships.


Consider us an extension of your organization’s team. We routinuely work with the program/conference commitee, board of directors to create the conference schedule, coordinate and contract and manage speakers, handouts, travel arrangements, presentation audio visual requirements, food and beverage budget planning and menu selection, outside vendors (AV, entertainment, transportation, video product, golf courses, etc.) special events such as receptions, fundrasing events, dinners on site or offsite.


Our graphic designer stands ready to create all of your conference promotional collateral including: conference branded logos, email newsletters, conference save the date flyers, call for exhibits, call for papers documents, promotional ads and pre-and final conference programs.

We can assist you in marketing your conference by creating conference focused email newsletters in addition to managing the conference content on your website so attendees are well informed as the conference takes shape.


We provide online abstract software for a seamless call for papers process in addition to professional, blinded abstract review by your hand-picked reviewers.

We are experienced in coordinating CME and CEU accreditation processes and meeting all deadlines to ensure that all of your conference sessions receive accreditation by the national boards/organizations of your choosing.


We provide ongoing strategic budget tracking and management, housing block management, contract management to mitigate attrition issues.

  • Food and beverage budget planning and menu selections
  • Audio visual equipment planning, labor and orders
  • Planning & Coordination of receptions, golf tournaments, social events and transportation
  • Onsite management of your conference, trade show or special event ensure that everything goes smoothly onsite for a memorable guest experience.


We provide cutting edge online registration management in addition to organization and management of onsite conference registration. We provide regular reporting of conference revenue to help in making strategic decisions.